Are you faced with the task of rescheduling an upcoming job interview? Sending a professional and courteous email to inform the interviewer of the change in plans is essential in maintaining a positive impression. Crafting a well-written reschedule email can help convey your professionalism and commitment to the opportunity, while also ensuring that the process goes smoothly for both parties involved.
Best Structure for Interview Reschedule Email Sample
When you need to reschedule a job interview, it’s important to do so professionally and promptly. Here’s a breakdown of the best structure for an interview reschedule email:
- Subject Line: Keep it clear and concise, such as “Rescheduling Interview for [Your Name].”
- Greeting: Start with a friendly greeting, addressing the recipient by their name if possible.
- Apology: Begin by acknowledging the inconvenience and expressing your apologies for the change.
- Reason for Rescheduling: Provide a brief explanation for why you need to change the interview time or date.
- Proposed New Date and Time: Offer a few alternative times for the interview, giving the recipient some flexibility.
- Request for Confirmation: Politely ask the recipient to confirm the new interview date and time.
- Closing: Thank the recipient for their understanding and cooperation, and sign off with your name and contact information.
Here is a sample structure for the interview reschedule email:
| Subject Line: | Rescheduling Interview for [Your Name] |
|---|---|
| Greeting: | Hi [Recipient’s Name], |
| Apology: | I hope this message finds you well. I wanted to reach out and apologize for the inconvenience, but I need to reschedule our upcoming interview. |
| Reason for Rescheduling: | Due to unforeseen circumstances, I have a scheduling conflict on the originally planned date. |
| Proposed New Date and Time: | I am available on [Provide Alternative Dates] and [Provide Alternative Times]. Please let me know which option works best for you. |
| Request for Confirmation: | Could you please confirm the new date and time at your earliest convenience? |
| Closing: | Thank you for understanding and I appreciate your flexibility. Please feel free to reach out if you have any questions or concerns. Looking forward to connecting with you soon. |
Remember, it’s always important to be considerate and respectful when rescheduling an interview. By following this structure, you can effectively communicate the change and maintain a professional relationship with the recipient.
Sample Interview Reschedule Email Templates
Family Emergency
Dear [Candidate Name],
I regret to inform you that we need to reschedule your interview due to a family emergency. We apologize for any inconvenience this may cause and will reach out to you shortly to find a new date and time that works for both parties.
Thank you for your understanding.
Scheduling Conflict
Dear [Candidate Name],
Unfortunately, we need to reschedule your interview as there has been a scheduling conflict on our end. We apologize for any inconvenience and will be in touch soon to arrange a new interview date and time.
Thank you for your flexibility.
Technical Difficulties
Dear [Candidate Name],
We regret to inform you that we need to reschedule your interview due to technical difficulties with our video conferencing software. We apologize for any inconvenience and will reach out to you shortly to set up a new interview time.
Thank you for your patience.
Illness
Dear [Candidate Name],
Unfortunately, we need to reschedule your interview as one of our team members has fallen ill. We apologize for any inconvenience and will be in touch soon to arrange a new interview date and time.
Thank you for your understanding.
Company Emergency
Dear [Candidate Name],
We regret to inform you that we need to reschedule your interview due to a company emergency that requires our immediate attention. We apologize for any inconvenience and will reach out to you soon to set up a new interview time.
Thank you for your understanding.
Unforeseen Circumstances
Dear [Candidate Name],
We regret to inform you that we need to reschedule your interview due to unforeseen circumstances. We apologize for any inconvenience and will be in touch soon to arrange a new interview date and time.
Thank you for your flexibility.
Travel Delays
Dear [Candidate Name],
Unfortunately, we need to reschedule your interview as our hiring team is facing unexpected travel delays. We apologize for any inconvenience and will reach out to you shortly to set up a new interview time that works for everyone.
Thank you for your understanding.
How to Politely Request an Interview Reschedule?
When requesting an interview reschedule, it is important to be polite and respectful of the interviewer’s time. Start by acknowledging the inconvenience and apologizing for any inconvenience caused. Clearly state the reason for needing to reschedule and propose a few alternative dates and times that work for you. Express your enthusiasm for the opportunity and reassure the interviewer that you are still interested in the position. Thank them for their understanding and flexibility.
What to Include in an Interview Reschedule Email?
An interview reschedule email should include a polite greeting, an apology for the inconvenience, the reason for needing to reschedule, proposed alternative dates and times, and a reaffirmation of your interest in the position. Be sure to thank the interviewer for their understanding and flexibility and express your eagerness to reschedule the interview at their earliest convenience. Close the email with a professional sign-off.
How to Respond to an Interview Reschedule Request?
When receiving a request to reschedule an interview, respond promptly and professionally. Express understanding for the candidate’s situation and suggest a few alternative dates and times that work for you. Make every effort to accommodate the candidate’s schedule while also taking into consideration your own availability. Confirm the new date and time in writing and thank the candidate for their flexibility.
Thanks for Reading!
I hope this interview reschedule email sample was helpful for you. Remember, it’s important to communicate professionally and positively when rescheduling interviews. If you need any more tips or examples, feel free to visit again later. Good luck with your interview!